Every company collects and stores an ever-increasing amount of data, whether from internal or external sources. This accumulation raises major issues in terms of information governance and security, especially since much of the data is sensitive in nature.
Your company is required to protect personal and strategic information in accordance with the GDPR and your country’s own national regulations. But ensuring the confidentiality, integrity and availability of this data is no longer just a legal obligation: it is essential to maintain stakeholder confidence and ensure the sustainability of your business. Rigorous and secure information management is becoming a real lever for differentiation and resilience in the face of growing digital risks.
Data confidentiality and security are becoming strategic issues for companies and institutions in all sectors and of all sizes. Even more so now that cyberattacks are on the increase. Indeed, a compromise of strategic or sensitive data would be a violation of privacy and could result in a leak of confidential information. This could damage your company’s reputation, leading to a loss of customer confidence and therefore a loss of business.
In the face of these growing risks, the implementation of a data security policy is no longer a simple necessity but essential to ensure operational sustainability.
Ensuring regulatory compliance
To protect the data in its care, your company must ensure optimal compliance with the GDPR, which imposes strict rules on the collection, storage and processing of personal data. Failure to comply with these legal obligations can expose you to significant financial penalties and reputational damage.
To offer complete protection, your electronic archiving system should include robust access control systems which guarantee that only authorised personnel can consult and modify documents according to predefined conditions. It should also guarantee the integrity of your stored data in the long term. Leaving your digital archives unsecured can have significant consequences, such as data loss, lack of traceability, regulatory non-compliance and operational inefficiency in records management. Adopting an electronic archiving solution that complies with current standards is therefore a key.
Optimised storage and archiving solutions
AGS Records Management, a specialised and certified service provider, offers highly secure outsourced electronic archiving services that comply with current standards (the NF Z42-013 standard in France). These solutions allow you to reduce business costs while benefiting from secure and scalable digital archiving.
One of the main advantages of an Electronic Archiving System (EAS) is its ability to rigorously manage access to documents and data, using advanced technologies, including:
- Role-based access control
- Authentication mechanisms
- Digital certificates
- Strict security protocols
The EAS also logs actions performed on documents, enabling complete monitoring and thus strengthening traceability.
WIDOSAE® Certified data security solutions
Thanks to its certified WIDOSAE® solution, AGS Records Management meets your company’s data security and electronic archiving requirements. With certifications such as NF Z42-013 and robust access control systems, AGS Records Management guarantees the confidentiality, durability and integrity of your data at every stage of the document life cycle.
From security to efficiency: data confidentiality, a strategic issue
Outsourcing the management of your records, whether they are physical or digital, allows you not only to easily adapt the storage space needed to the growing needs of your company, but also to optimise your records management system with improved search and indexing tools. Thanks to digital safes or electronic records management, your employees have direct access to the files they need via advanced search functions by keyword or type. Research has shown that optimised document management improves employee productivity by 20 to 25%.
Data security and confidentiality are a strategic opportunity for you to strengthen the resilience and performance of your business. Solutions such as those offered by AGS Records Management provide a comprehensive response to current challenges, ensuring data protection while optimising internal processes.
Protect your data and optimise your document management: contact us today for a secure and compliant records management solution.